Having An Outdoor Wedding

With the current health state of the world and people trying to figure out how they can have their Rochester wedding receptions, many are doing things differently among the COVID-19 pandemic. Many brides are turning to having an outdoor wedding and tent reception since CDC guidelines are changing and saying outdoor events are allowed. There are many things to take into consideration when hosting an outdoor wedding reception, especially during the hot summer months.

While we love spring and summer, and feel that it’s a wonderful time to have a Rochester wedding, we have seen our fair share of guests struggle with the hot and humid temps. The secret to helping yourself and your guests stay comfortable while having an outdoor wedding is to plan and be proactive, rather than reactive. Here are some tips to help you plan for the best day ever!


Having An Outdoor Wedding In Rochester, NY

1. Have more than one beverage station
You and your guests will be in desperate need of something to drink, depending on how hot the temps are. Avoid dehydration or cranky guests by having more than one station for water and other beverages, and keep the area open by keeping it away from corners or lots of furniture. It’s ideal if more than one guest can reach the bar or station at one time, and if there’s room for a small line to form. Hydrated guests = happy guests.

Having An Outdoor Wedding

Photo by Colburn Creative

2. Aim for a hybrid indoor/outdoor event if possible
Everyone loves being outside in the summer, but having a tent to take shelter in will help alleviate some of the stress from the heat. Plus, summer means surprise rain storms almost as much as it means heat and sunshine. Having a large tent will provide a natural rain plan if needed, and that can be worth its weight in gold in the middle of a big wedding!

 

3. Remember how drastically the temps will change when the sun goes down
Outdoor weddings feel easy on the front end, because nature is your backdrop and the sun is your light. But, if your wedding is in the late afternoon and your guests will eventually be in the dark, you need to plan to produce a heavy amount of light after the sun goes away! Temps will drop, it will be dark, and all of the natural decor you were relying on will no longer be visible. This is the perfect time to transition your wedding to something that is contained to one area, like dancing! This will help narrow down your heaviest lighting/decor to one spot, and gives your guests a place to gather when the sun goes down.

Having An Outdoor Tent Rochester Wedding Reception

Photo by Colburn Creative

4. Plan your menu accordingly
Not all food does well in the heat, and not everything sounds appetizing in the heat. Plan a light, fresh menu that will leave your guests from feeling too heavy in the summer sun. And choose things that won’t melt in the heat, leaving your food table a sticky mess.

Having An Outdoor Tent Rochester Wedding Reception

Photo by Colburn Creative

5. Hire Kalifornia Entertainment!
A great way to help keep the flow of your wedding moving smoothly outside is to give your guests something to do! Yard games, fire pits, fireworks, sparkler ceremonies, etc  are a great way to spread your guests out across your property, and give them some variety in their entertainment and dancing. But ultimately, the best thing you can give your guests is a fun party atmosphere and you won’t get anything better than Kalifornia Entertainment!

 

Love what you saw here for our tips on having an outdoor wedding and want to discuss how Kalifornia Entertainment is the #1 choice and entertainment for your Rochester wedding or event? Reach out to us here and let us know your details. We will get back to you right away with additional information.